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ToolDeck

Monitoring & Intelligence

New Deal / Tender Alerts

Government and corporate tenders matching your services land in your inbox first.

Saves about ~2 hrs per week

What it does

  • Scans tender and RFP portals on a schedule
  • Matches opportunities against your services and regions
  • Ranks opportunities by fit and deadline
  • Emails a digest with links so you respond fast

How it works

  1. Tender portals crawled
  2. Keywords and regions matched
  3. Fit ranking computed
  4. Digest emailed with links

What's included

  • Portal list
  • Match rules
  • Fit ranking + digest

Set it up yourself

Follow these 4 steps in order. You will need accounts for: OpenCrawl.

Step 1: List tender portals

  1. Add the portals you want tracked (your country/region's tender sites, plus corporate RFP pages).
  2. Note each portal's listing format (they differ).
  3. Test the crawl extracts tender titles + dates + links.
  4. Put the list in a sheet.
  5. Add new portals as you discover them.

Watch out: Your country's official tender portal plus 2-3 niche ones beats volume — every unreachable portal is a silent gap.

Step 2: Define your keywords

  1. Write your service keywords (e.g. 'marketing automation', 'AI', 'data migration').
  2. Add region/location terms if geography matters.
  3. Add buyer type terms (government, education, healthcare) if you niche.
  4. Store as the match list.
  5. Test on recent tenders to see what matches.

Watch out: Keywords too narrow = missed deals; too broad = matched everything. Iterate a few times this week before leaving it.

Step 3: Add the ranking prompt

  1. Build: 'Score these tenders 0-100 for fit: keywords match, region, estimated value, our ability to deliver by deadline. Return JSON: {ranked list with score, reasons}.'
  2. Add a 'respond by' line per tender.
  3. Paste with API key.
  4. Test the ranking on real tenders.
  5. Verify the deadline math.

Watch out: The score must factor the deadline — a perfect-fit tender that closes in 3 days is low priority if you can't respond in 3 days.

Step 4: Schedule the digest

  1. Daily schedule (e.g. 8am) to scan and rank.
  2. Email the digest: top matches with links, score, deadline.
  3. Flag any tender closing within 7 days.
  4. Keep a responded-to log so you don't re-flag.
  5. Review match quality monthly.

Watch out: The 7-day-flag plus a privy list filters the digest to 'act or ignore' — that's what makes it a worklist rather than a newsfeed.

Frequently asked questions

What does the New Deal / Tender Alerts automation do?

Government and corporate tenders matching your services land in your inbox first. Scans tender and RFP portals on a schedule

How much time does New Deal / Tender Alerts save?

It is estimated to save ~2 hrs per week. Actual savings depend on your volume.

Which tools does New Deal / Tender Alerts use?

It works with OpenCrawl.

What does New Deal / Tender Alerts include?

Portal list, Match rules, Fit ranking + digest.

Can I set up New Deal / Tender Alerts myself?

Yes. The do-it-yourself guide on this page walks through 4 steps, from getting access to testing the finished automation.