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ToolDeck

Productivity & Team Ops

Daily Planner Generator

Your calendar, tasks, and priorities become a prioritized daily plan each morning.

Saves about ~1 hr per week

What it does

  • Reads your calendar and task list each morning
  • Builds a prioritized plan: focus blocks, meetings, top-3 tasks
  • Fits tasks into your open time
  • Posts the plan where you'll see it

How it works

  1. Calendar + tasks pulled at 8am
  2. AI builds the day's plan
  3. Top 3 tasks matched to free time
  4. Plan delivered to Slack/email

What's included

  • Calendar + task pull
  • Planner prompt
  • Morning delivery

Set it up yourself

Follow these 4 steps in order. You will need accounts for: Notion, Claude.

Step 1: Connect calendar and tasks

  1. Enable the calendar API (Google/Outlook) and read today's events.
  2. Connect your task list (Notion task DB or todo tool) with due dates + priorities.
  3. Pull both into the workflow each morning.
  4. Test the data arrives.
  5. Exclude private events from the plan if you want.

Watch out: The plan is only as good as the task list's accuracy — starting this without a maintained task list produces a plan that's just the calendar, and it dies a quiet death.

Step 2: Add the planner prompt

  1. Build: 'Build today's plan. Reorder tasks by priority + due date. Fit tasks into the open time between meetings and focus blocks. Output: the plan with time slots, top 3 priorities listed first, and anything that won't fit flagged as roll-over. Keep it under 120 words.'
  2. Instruct: respect focus blocks as protected.
  3. Paste with API key.
  4. Test on a real busy day.
  5. Tune for realism.

Watch out: Roll-over flags are the honesty feature — a plan that time-boxes 9 hours of work into 5 available hours is fantasy; flagging what won't fit makes the plan honest.

Step 3: Deliver the plan

  1. Schedule for 8am.
  2. Deliver to your chosen surface (Slack DM, email, Notion page).
  3. Make it one compact block, not an essay.
  4. Test one day's delivery.
  5. Adjust the time if your mornings shift.

Watch out: Delivery at 8am means the plan is ready before you sit down — a plan that arrives at 11am is already obsolete for mornings.

Step 4: Review and refine

  1. At day's end you (optionally) mark what got done.
  2. Weekly: review carry-over rates.
  3. If tasks consistently don't fit, the planner is over-committing (or the task list is unrealistic).
  4. Adjust the fit logic.
  5. Review monthly.

Watch out: The carry-over rate is your planning honesty metric — if you're constantly re-planning the same tasks, the tool is a fantasy generator, and you should shrink the daily task count.

Frequently asked questions

What does the Daily Planner Generator automation do?

Your calendar, tasks, and priorities become a prioritized daily plan each morning. Reads your calendar and task list each morning

How much time does Daily Planner Generator save?

It is estimated to save ~1 hr per week. Actual savings depend on your volume.

Which tools does Daily Planner Generator use?

It works with Notion and Claude.

What does Daily Planner Generator include?

Calendar + task pull, Planner prompt, Morning delivery.

Can I set up Daily Planner Generator myself?

Yes. The do-it-yourself guide on this page walks through 4 steps, from getting access to testing the finished automation.